Order on the appointment of a person responsible for the economic part. sample order

If the company does not have one or another important position, these duties should be entrusted to one of the employees. We will tell you how to prepare an order for the appointment of responsible persons so that it does not cause claims from the GIT.

From the article you will learn:

Appointment of a responsible person: sample order

In the process of development of the organization, it may have new tasks and needs that are not satisfied by the personnel available to the company. However, it is not always necessary to hire a new employee in such a situation: it is quite possible that one of the existing employees will successfully cope with the problems that have arisen. So, if there is no relevant service or labor protection specialist in the state, then under certain conditions, in particular, if the number of employees does not exceed 50 people, the employer can assign the appropriate duties to another employee of the organization (part three of article 217 of the Labor Code of the Russian Federation). This is possible with the consent of the employee. The requirements for the necessary competence (education, work experience, training) of the responsible person must be determined by the employer himself.

Note! The necessary responsibilities can be distributed among several employees, for example, heads of structural divisions of the organization.

The procedure for appointing a responsible person allows you to close the staffing needs of the organization without creating an additional position. In addition, in some cases, it will help not only to solve the current problems of the company, but also to avoid problems during the inspection by specialists. state labor inspectorate- for example, if we are talking about the position of the person responsible for labor protection. In this case, the inspectors will be satisfied with the presence in the organization of an order to appoint a responsible person, whose duties include ensuring the required level of labor safety at the enterprise. Having decided on a specific candidate, it is necessary to issue an order to appoint a responsible person.

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Obligations of the employer when appointing a responsible person

Since there is an increase in the workload of the employee, the issue of additional payment. Depending on the number of new duties of the employee, they can be reflected in the order, amend the job description, or conclude additional agreement to the employment contract(Article 72 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6).

Determining the responsibilities of the person responsible for a particular block of work, you can be guided by the same regulations as when developing a job description for a specialist, taking into account the specifics of the organization's activities. In we will give a specific example of determining the list of job responsibilities when appointing a responsible person.

As a rule, the appointment of a responsible person implies the need for such an employee to acquire additional skills and knowledge in the area of labor tasks entrusted to him. In this regard, it is advisable to send the selected employee to special training, which will allow him to quickly get up to speed and effectively understand a new field of activity for him (Procedure approved by the Decree of the Ministry of Labor of Russia, the Ministry of Education of Russia dated January 13, 2003 No. 1/29). After studying, it is necessary to organize a procedure for testing the acquired knowledge, according to the results of which, in case of successful certification, this employee will be able to perform the duties of a person responsible for the block of tasks entrusted to him along with the main job.

Functions of the responsible person

An order to appoint a responsible person is issued if the employer needs to assign additional functions to the employee, which he will perform in parallel with his main job. At the same time, since we are talking about assigning additional responsibilities to him, their scope is usually limited to a few specific tasks that allow him to effectively cope with his main job. Such duties may include work books, issuance of wages, control over provision labor protection to the enterprise and other similar functions.

An example of an order for the appointment of a responsible person will be required to appoint any employee to act as a cashier for payroll in organizations that do not have a cashier on staff, or in subdivisions of an organization located in a territorial distance from the head office (workshops, warehouses).

Order on the appointment of a responsible person

Employees who are responsible for solving certain issues in the company, for example, labor protection or fire safety, are appointed by order of the head of the organization (part 3 of article 217 of the Labor Code of the Russian Federation, clause 12 of the Fire Safety Standards approved by order of the Russian Emergencies Ministry of December 12, 2007 No. No. 645). As a rule, these are employees who bear similar responsibilities by type of activity. In this case, the order usually indicates the position of the responsible employee.

Reissue of an order when transferring a responsible person to another position

Sometimes a situation arises in a company that an employee who, by special order, was appointed responsible for a particular labor function, was transferred to another position. For example, this may affect the responsible labor protection, fire safety and so on. In such a situation, in order to avoid misunderstandings and disputes, experienced personnel officers recommend reissuing this order. However, in some cases this can be dispensed with: it is clearly indicated when it is not necessary to reissue an order to appoint a responsible person.

The frequency of reissuing an order for the enterprise on the appointment of responsible persons

Labor legislation does not provide for the annual reissuance of an order for the enterprise on the appointment of responsible persons. The responsible person performs these duties until the respective order is canceled or the employment relationship is terminated (Articles 8, 57, 72 of the Labor Code of the Russian Federation). Thus, there is no need to annually reissue an order on the appointment of a person responsible for the performance of a particular labor function.

Transfer of authority of a responsible person to another employee

The duties of the sick performer are assigned to another employee by order. We recommend that in the Instructions for the office work of the organization or in another local regulatory act, provide for the procedure for transferring instructions to other executors if the main executor is absent - business trip, vacation, illness.

30.03.2018, 16:00

It is possible to ensure the safety of the property of an enterprise not only by organizing a video surveillance system and hiring security guards, but also through forms of liability under the terms of a cooperation agreement between the employer and hired personnel. To do this, an order is issued on the appointment of materially responsible persons (by the way, a sample of a typical template can be modified).

Introductory information

The emergence of monetary obligations from the employee to the company is possible if the damage was caused through his fault.

At the same time, it is not allowed to hold an individual liable in cases where the damage is the result of natural loss, wear and tear, the influence of factors to which the employee is not related. If an order to appoint a financially responsible person is issued, the fault of the person mentioned in it is proved, then this employee is obliged to compensate for the damage to the company. This provision also applies to property that is not owned by the organization, but is a leased asset.

General information about liability

General requirements for the safety of property apply to the head of the company. He is responsible for the state of the property assets of the enterprise and their actual availability on a par with other categories of personnel. If an order was issued to bring an employee to liability, his guilt was proven, then part of the damage is subject to compensation within the limits of one wage.

An exception to the rule on the limitation of the amount of damages is provided for several posts. Their list is approved by law. For example, the cashier must be responsible for the safety of the funds entrusted to him and the strict reporting forms in full. For this, an order is issued on the imposition of liability (we will give a sample below), the basis of which is an agreement on full liability (signed by the cashier and the employer).

Responsibility of a property nature can be divided into types:

individual;
collective.

In the first case, it is necessary to conclude a bilateral agreement on liability, in the second - a collective agreement. Before a collective agreement is signed, an order on liability is issued. The order of the head is an integral attribute of the agreement on the establishment of a certain type of property liability of personnel.

Making an order

There is no unified order form. To draw up management orders on interaction with financially responsible officials, a template developed by the office management service or the personnel department of the company is used. When an order is drawn up for a materially responsible person, the sample should have the following structure:

enterprise identification;
specifying the name of the document type;
the date and place of registration of the form are prescribed;
the purpose of the text of the order is fixed;
a standard preamble that discloses the objectives of the regulation and its legal basis;
the order on the approval of financially responsible persons includes information about employees to whom the standards of liability will apply;
after the list of responsible employees, data on the property to which the appointed specialists are assigned is given.

The document is considered valid if the phrase “I order” is present in it, the persons responsible for the execution of the order are approved, the signature of the head and its transcript are signed. The form is certified by a seal. At the final stage, all the persons mentioned in the order are familiarized with the text of the document against signature. Next, you can download a sample order on the appointment of a financially responsible person in 2018.

The change of appointed responsible persons can be carried out in case of dismissal of employees, personnel changes, redistribution of labor functions. In all cases, it is required to issue an order from the head on making changes to the composition of financially responsible officials. Another form of documents in work with employees who are entrusted with property assets is an order to bring to liability, a sample of it should contain information:

about the amount of damage;
intentionality of unauthorized actions of the employee;
mention of misconduct (disclosure of classified information, damage to property while intoxicated).

The order is a common document in management practice.

A special kind of this document is the Order - a legal act issued solely by the heads of legislative, executive bodies of state power, judicial bodies Russian Federation, constituent entities of the Russian Federation, local governments within the competence defined by law, regulatory legal acts. Such orders contain a sub-legislative official decision adopted in compliance with the established procedure and giving rise to legal consequences. The orders are obligatory for execution by all governing bodies, economic entities, regardless of the organizational and legal form, as well as public associations, officials and citizens living in the given territory.

Head

Sample executive order– an example of securing a car

LIMITED LIABILITY COMPANY "Lishainik"
(OOO Lishainik)

ORDER

Murmansk

On the appointment of those responsible for vehicles and the release of vehicles in a technically sound condition on the line

To ensure the safety, serviceable technical condition of the car Vehicle and their trouble-free operation are obligatory:

1. Appoint the following employees responsible for ensuring the good technical condition of vehicles and their accident-free operation:

Voropay K.E. for Volkswagen Passat No. A 555 XE,
Maksimushkina M.V. for the car Toyota Celica No. X 002 NK.

2. In case of official necessity, grant the right to drive vehicles to the following employees of the support department:

Filin P.D. Volkswagen Passat No. A 555 XE, Toyota Celica No. X 002 NK,
Kuzovatykh V.A. by car Toyota Celica No. X 002 NK.

3. To appoint responsible for the annual technical inspection of vehicles, the release of vehicles on the line in a technically sound condition and the registration of Lishainik LLC vehicles in the traffic police, a specialist in the support department, Filin P.D., in his absence, a specialist in the support department, Kuzovatykh V.A.

4. Recognize as invalid the orders of Lishainik LLC dated December 29, 2010 No. 44 “On the appointment of a person responsible for the Volkswagen Passat car”, No. 2 dated January 14, 2011 “On granting the right to drive a Toyota Celica car”.

5. To impose control over the execution of the order on the head of the supply department B.P.

Director D.V. Torch

I think that on the basis of the given example of the order (even two examples), you can draw up your own sample, suitable for specific prevailing conditions.

Evgenia Stripe

On the appointment of responsible persons

SAMPLE

Limited Liability Company "Romashka"

Order

dated October 22, 2012 N 125

On the appointment of an authorized person,
responsible for maintaining, storing,
accounting and issuance of work books

In accordance with paragraph 45 of the Rules for maintaining and storing work books, preparing work book forms and providing employers with them, approved by Decree of the Government of the Russian Federation of 04/16/2003 N 225, I order:

1. From 10/22/2012, appoint the head of the personnel department V.V. Romashkin.

2. I reserve control over the execution of the order.

Director General Lyutikov A.V. Lyutikov

Familiarized with the order:

Head of Personnel Department Romashkina V.V. Romashkin 22.10.2012

By company

How to make an order

Such an order must be in writing. This type of presentation is preferable to the oral form of presentation.

In some cases, the form of the order may be established by a legal or by-law, as well as an internal, local document of the company.

If the type of the order form is established by regulatory enactments, then this form must be observed by the compilers, otherwise the accepted document may be invalidated.

As a rule, the analyzed administrative act is drawn up in a single original copy and is subject to storage in the unit that initiated its publication and application. If necessary, copies of such an act can be made in a sufficient number of copies.

If the document is of an internal nature, then the signature of the head can not be certified with a seal. If the order, among other things, is intended for transfer to third parties, then the signature of the head on it can be confirmed by the seal of the organization.

If necessary, the order that has entered into force can be canceled by a similar administrative act.

About taking inventory

Inventory order. Form N 29-NP
Goskomnefteprodukt ________________ Form N 29-NP
________________________ management
_____________________________ tank farm Approved
Goskomnefteprodukt of the USSR
August 15, 1985 No. 06/21-8-446

ORDER
ABOUT INVENTORY
N ________ FROM "___" ____________ 19__

To conduct an inventory in _________________________________
(Company name)

from the financially responsible person(s) __________________________
(Full Name)

An inventory commission is appointed, consisting of:
1. Chairman _________________________________________________

2. members of the commission ______________________________________________
(position, surname, name, patronymic)

Inventory is subject to _____________________________________________
(indicate which values,

______________________________________________________________________
calculations are subject to inventory)

Start inventory suddenly ____________________________
(date, start time)

and finish _______________________________________________________________
Reason for inventory __________________________________________
(indicate: control, shift

______________________________________________________________________
financially responsible persons, revaluation, etc.)

Conduct this inventory in full compliance with
the current instruction on the procedure for conducting an inventory of valuables.
Inventory materials to hand over to the accounting department __________________ not
later ________ hour "___" _________ 19__

Supervisor ___________ _______________________
(signature) (full name)

Chief Accountant ___________ _______________________
(signature) (full name)

On the establishment of the commission

Sample order to create a commission

We bring to your attention such an order for the creation of a commission.

As you can see, this sample order for the creation of a commission combines all of the above characteristics of the form and is a good example of drawing up a document.

In any enterprise there are always employees who are entrusted with responsibility for the work carried out in a particular area. It can relate to almost any area of economic activity. In order for such actions to be official, a special order is issued for the enterprise on the appointment of responsible persons. What is the peculiarity of this document and how should it be drawn up correctly?

Laying Responsibility

In order for the enterprise to function clearly and smoothly, it is necessary to constantly monitor the work of each section and department. Any process must be controlled so that no external causes can disturb it. For this, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities, will be able to constantly monitor the observance of order in a particular area. To document the assigned duties, the company's management is obliged to issue the appropriate "Order on the appointment of responsible persons". As a rule, such a document is signed by the director.

The initiator of its creation can be either the head himself or the head of one of the departments or divisions. The “Order on the appointment of responsible persons” may concern both the work of a separate service and the entire enterprise as a whole. It all depends on the duty that is assigned to a particular person. Take, for example, labor protection issues. "Order on the appointment of responsible persons" in this case will apply to the entire enterprise. And the storage of work books or the processing of personal data, for example, are the responsibility of the personnel department. The powers of responsible persons in this case do not go beyond the boundaries of their department.

Responsibility for working with values

If the position of a particular employee is constantly associated with the circulation of any material assets, then this aspect of his activity must certainly be documented. An appropriate document is needed to legitimize this obligation. The appointment of a financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should detail all the points relating to this issue. For example, an accountant who issues wages at the cash desk is financially responsible for accounting, storage and issuance of funds.

There are other examples as well. So, employees who use various tools and devices during the working day are also responsible for them. If such objects of labor fail due to their fault, then along with an administrative penalty, the cost of the damaged equipment or the costs necessary to repair it will be deducted. Such measures force employees to be more attentive and always remember the responsibility assigned to them.

Issuing an order

In order to assign this or that duty to the employee, the management must draw up an appropriate order. The appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function, as a rule, concerns:

management of various commodity stocks,
receiving and making payments,
storage and further maintenance of material assets.

A person performing such work must remember the safety of the property entrusted to him.

Do not forget that any wrong action can lead to undesirable consequences, namely compensation for the harm caused. Exist different types responsibility:

complete,
collective,
individual,
limited.

Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of the enterprise has some advantage over someone who, for example, was hired under a work contract. In the first case, he will simply compensate for the damage caused, and in the second case, he will have to additionally pay for the benefit that the company could not receive due to his wrong actions.

Alternative option

In some cases, the enterprise issues an order on the appointment of responsible persons. In fact, this is the same order. Both of these documents are regulatory in nature. They record the decision of the administration regarding specific organizational issues.

But there is a slight difference that should be considered when choosing the right type of document. The legislation states that an order is usually issued on major issues relating to the internal life of the enterprise or organization itself, which require approval. The order is more often addressed to a specific person and concerns a narrow issue. It can concern both single cases and long-term issues. The essence of the order is to convey to the performer the need to perform certain actions related to a specific part of his job duties. It all depends on what responsibility and for how long the management plans to assign to this employee.

When a responsible person is appointed to a particular position, an appropriate order is issued. The document specifies the type of responsibility, as well as the full name and position of the employee. About how to draw up this order, a form and an approximate sample of filling out - right now.

In any enterprise, it is important to establish not only specific job responsibilities, but also their area of responsibility. The division of people into positions is carried out in accordance with the internal rules of the labor schedule, as well as on the basis of confirmed data on their qualifications:

qualification for a diploma of secondary vocational or higher education;
data on internal training in the company or information on the passage of courses in third-party organizations (for example, retraining or additional education courses);
data confirming the successful completion of the qualification exam in accordance with their specialty.

Based on these data, an internal division of responsibilities and a list of related job responsibilities are established:

electrical safety (in this case, certain categories are assigned that allow a specialist to work with a certain type of electrical equipment);
fire safety - i.e. liability before any possible emergency situations associated with a threat to life and health of people and material values;
preservation of equipment, materials and other property objects from damage and loss (including goods) - liability;
responsibility for carrying out operations, moving especially valuable things - for example, cash, bank documents, metals, etc.;
the responsibility of people who work at an industrial enterprise and directly interact with sources of increased danger: this refers to production facilities, hazardous chemicals, as well as special devices for laboratory research.
responsibility for the protection of working conditions, i.e. maintaining normal workplace performance in accordance with accepted criteria.

Thus, responsibility is mainly reduced to ensuring safety and material values in normal operation, as well as in emergency situations.

Sample 2019

At the legislative level, there is no clearly approved form of an order to appoint responsible persons, regardless of specific positions. Therefore, the organization has the right to independently approve the sample, which must contain the following information:

the full name of the company (for example, Polet Limited Liability Company), which fully corresponds to the official name;
date of issue of the order, its number, and full title;
Name of the responsible person who issued the order to appoint the employee (usually this is CEO, his deputy or employees who perform their duties);
the preliminary part of the text (preamble), which indicates the main task, a reference to a specific law, on the basis of which the corresponding decision was made;
its very essence;
then the signature of the director, sending and seal of the organization is put.

The following example can be used as a sample order for the appointment of a responsible person:

NOTE. The person who is appointed to a new position must put his signature, decrypt the signature and prescribe the position, as well as the date of actual acquaintance with the text. The signature is also put in the register of internal documents of the company, which also records the fact that the order was issued.

An example of a real, completed document:

It is allowed to appoint both one person and the whole team to different positions with the help of one order.

Varieties

Depending on the position to which the appointment of the responsible person is approved, the document may have its own design features. The following are the most common examples.

Appointment of a financially responsible person

These include employees who are directly responsible for property objects, mechanisms, equipment, as well as the safety of documents and funds:

cashiers, hall controllers, salespeople;
some employees of banking organizations;
representatives of the administration who make important financial decisions that affect the development of the organization;
warehouse workers, as well as all employees who are responsible for the safety of the company's property;
drivers of vehicles carrying goods and other material assets;
accounting staff who work with documents of a financial nature.

As a rule, it is written in a separate line that we are talking about financially responsible people. Usually this statement fits into the title of the document.

NOTE. The provisions on liability, possible punishments are always prescribed in individual and collective labor contracts. If these instructions are not available, even the fact of drawing up an order does not entail the acceptance by the employee of liability.

It should be understood that liability is understood as the recovery of funds from him or other measures for the damage caused. In this case, material damage can be caused not only by actions, but also by inaction. The employment contract always prescribes the cases of occurrence and the corresponding measures that are applied as a penalty.

Other cases

All other cases can be conditionally combined into one group. The fact is that the conclusion of additional agreements on liability is provided only in those situations where it is a question of liability. Therefore, if an employee, for example, receives additional responsibilities for maintaining personnel documents, it is enough to reflect this fact only in the order. One example is shown in the figure.

Thus, with the help of it, you can assign any group of duties to a person, for example:

maintaining, storing, tracking the movement of work books and other documentation related to personnel;
scheduling vacations, shift schedules, timesheets taking into account working hours, etc.;
transfer of responsibility from one employee to another or to a group of persons due to vacation, prolonged illness or other reasons;
obligations to ensure the uninterrupted supply of the enterprise with the necessary materials, raw materials, equipment, etc.

As a general rule, the document comes into force from the day when the director or other authorized person signs it. Sometimes the text itself contains a mention of the date from which it will come into effect. Then you should focus on this day. However, it is important to keep in mind that in the case of the appointment of financially responsible persons, the order will become legal only after the signing of an additional agreement between the employer and the employee.